To become a member of the association you need to be directly responsible to the Principal and Board of Trustees for Financial Management and/or Property Management and/or Support Staff Management.
To apply for membership
Changed your job title or description changed?
School contact details changed?
Are you resigning?
To update your records:
| An established Business Manager is responsible for all aspects of support services within a school environment to contribute to effective teaching and learning outcomes in New Zealand schools. |
| The Business Manager will ensure compliance with all relevant legislation that pertains to the categories below. |
| Duties may include, but are not limited to: |
| Human Resources |
| Managing, further development and implementing a range of strategies to ensure the effective administration of human resources within the school |
| Being responsible and accountable for the maintenance of human resource records within the school |
| Managing the employment process from vacancy to offer of employment |
| Managing and maintaining all payroll processes on Novopay and/or alternate payroll |
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Providing reports to the Principal or delegated authorities from Novopay and/or alternate payroll |
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Managing the appraisal process for all support staff |
| Ensuring all leave is recorded correctly |
| Ensuring relief teacher costs are paid and coded correctly |
| Developing and reviewing guidelines for personnel procedures and internal controls |
| Managing induction programmes for new staff in liaison with the appropriate person |
| Have an understanding of all relevant Collective Agreements |
| Liaising with external contacts, advertising positions and fielding queries from prospective candidates |
| Ensuring the effective professional development of education support staff |
| Ensuring all Board policies are adhered to |
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Procurement Understanding of the concepts of procurement Implement and manage tendering procedures Manage school's contract register |
| Finance |
| Supporting the Board, Principal and staff with all current and relevant requirements for International Public Sector Accounting Standards, Inland Revenue Department and Ministry of Education |
| Preparing monthly and/or annual financial reports for the school/proprietors board(s) and any other appropriate committees |
| Preparing the annual budget |
| Monitoring monthly expenditure to ensure effective budgetary control |
| Ensuring systems, policies, procedures and manuals are current and appropriate |
| Attending meetings as required on all financial matters |
| Controlling, administering and managing accounts receivable/accounts payable |
| Asset management, ensuring assets are recorded accurately |
| Managing the international students financial systems |
| Managing capital purchases, leasing and rental contracts |
| Overseeing funding applications |
| Ensuring all Board policies are adhered to |
| Student Administration |
| School reporting, and modifying templates for School Management System |
| Managing student attendance and records |
| Conducting data extraction from SMS for student learning outcomes |
| Managing Enrol |
| Archiving all school documentation |
| Ensuring all Board policies are adhered to |
| Board Secretary |
| Returning Officer for Board elections |
| Drafting school-based policies in line with Ministry of Education requirements for review and adoption by the Board |
| Managing school compliance checklists |
| Acting as intermediary between school and Board |
| Ensuring all Board policies are adhered to |
| ICT |
| Updating and managing school website content |
| Being responsible for the rollout of new technology |
| Managing the school’s infrastructure |
| Managing the TELA Laptops for Teachers and Principals programme |
| Property |
| Assisting in the preparation of Five Year Property Plan and Ten Year Property Plan in line with Ministry of Education procedures. |
| Ensuring all contractors on site understand and comply with appropriate legislation |
| Ensuring regular inspections of site for a safe working and learning environment |
| Ensuring jobs are completed by contractors to the required standards |
| Being the school liaison person for all building projects |
| Managing all maintenance matters |
| Managing hire facilities |
| Managing project delivery and procurement |
| Marketing |
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Conducting publicity events |
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Ensuring school brand is positively promoted and protected |
| Marketing and development of additional income streams |
| Health & Safety |
| Principal’s liaison for Health & Safety Committee |
| Managing incident reporting and regulatory requirements to report |
| Interfacing with outside H&S agencies |
| Performance Criteria |
| A business manager may be expected to demonstrate the following: |
| Substantial experience within the management of support services of an organisation |
| Ability to lead support services within a global environment |
| Substantial experience in project management and successful implementation of strategic goals |
| Experience of strategic management and planning |
| Ability to complete tasks in an accurate, time-efficient manner |
| Excellent customer service skills in order to communicate with all stakeholders within the community including parents, teachers, students, Principal and Board |
| Ability to work under pressure in order to meet deadlines |
| Excellent organisational and interpersonal skills |
| Ability to work independently with confidence and initiative |
| Excellent oral and written communication skills |
| Ability to work as part of a team and contribute towards achieving the goals and objectives of the Board and school |
| Competence in the use of Technology (e.g. Microsoft Word, Excel and Cloud based technology) |
| Ability to maintain strict confidentiality at all times |
| This job description sets out the major duties and other tasks associated with the stated purpose of the job. Other duties of a similar nature and/or level undertaken within the school are not excluded simply because they are not itemised. |
| The duties could vary from time to time resulting from new legislation, change in technology or policy changes and in this case appropriate training may be given to undertake this new/varied role. |